Key Achievements:
- Streamlined invoice processing and payment approvals, reducing processing time by 25%.
- Improved accuracy of data entry and reconciliations, reducing errors by 30%.
- Assisted in the recovery of overdue payments, contributing £20,000 in recovered revenue.
- Implemented standardised filing and record-keeping procedures, enhancing reporting efficiency.
- Supported month-end processes, helping reduce closing time by 15%.
Duties & Responsibilities:
- Process and record accounts payable and accounts receivable transactions.
- Maintain accurate financial records, including ledgers, invoices, and receipts.
- Reconcile bank statements, supplier accounts, and customer accounts.
- Assist with the preparation of management accounts and monthly reports.
- Monitor and chase overdue payments, liaising with clients and suppliers as required.
- Support payroll processing and ensure accuracy of employee payments.
- Prepare and submit VAT returns and other statutory filings as required.
- Maintain fixed asset registers and assist in depreciation calculations.
- Ensure accurate coding and allocation of financial transactions.
- Assist with budget preparation and monitoring of departmental expenditure.
- Support internal and external audits by providing schedules and documentation.
- Implement internal controls to ensure accuracy and compliance with financial policies.
- Prepare ad-hoc financial reports and reconciliations as requested.
- Collaborate with other departments to resolve invoice or payment discrepancies.
- Maintain filing and documentation for compliance and record-keeping purposes.
- Support month-end and year-end closing activities.
- Assist in the preparation of cash flow statements and financial analysis.
- Provide administrative support to the finance team, including data entry and reporting.
- Participate in continuous professional development (CPD) and training.
- Uphold confidentiality, ethics, and professionalism in handling financial information.
What does an Accounts Administrator do?
An Accounts Administrator supports the finance department by maintaining financial records, processing transactions and ensuring accounting information is accurate and up to date. They assist with day-to-day finance administration while helping the organisation meet reporting deadlines and maintain efficient financial operations.
What qualifications do you need to become an Accounts Administrator?
Many employers look for candidates with AAT qualifications, previous administrative or finance experience, or a background in accounting or business. Strong numerical ability and experience using accounting software are also highly valued.
What are the responsibilities of an Accounts Administrator?
Responsibilities include processing invoices, maintaining financial records, reconciling accounts, assisting with month-end tasks, responding to finance queries and supporting the wider finance team with administrative duties.
What skills are important for an Accounts Administrator?
Successful Accounts Administrators require excellent organisational skills, attention to detail and strong numerical accuracy. Good communication skills, proficiency with Microsoft Excel and experience using accounting systems are equally important.
What career progression is available for an Accounts Administrator?
Accounts Administrators commonly progress into Accounts Assistant, Assistant Accountant, Accounts Payable or Accounts Receivable roles before moving into broader accounting or finance management positions.